Saving Time And Money With Internet Fax : Communications

You are here: Home / Fax / Saving Time And Money With Internet Fax

Saving Time And Money With Internet Fax

Article by Brandi Cummings

Internet fax services have recently gained popularity among companies, as their use has quite a few distinct advantages over traditional fax machines. The technology is based on a simple premise; that the Internet can be used to make faxing simpler and more efficient. Internet fax services work by routing faxes sent to a normal fax number to a user?s email in the form of a PDF or other document type. Electronic faxing has received consideration from businesses of all sizes, as the monetary and time benefits are quite tangible and significant.

The time benefits can be exceptionally profitable. For instance, the learning curve of an Internet fax service compared to traditional faxing is very small. Since Internet faxes work through a company?s email, any person who understands the email service can effortlessly use the fax service, without learning how to operate a separate machine. This may seem like a small time gain, but as any business knows, small gains can stack up fairly quickly. Workers don?t need to run back and forth from a fax machine to conduct business, and any computer with a scanner can easily send faxes through a company?s Internet connection. Outgoing and incoming faxes can be easily logged by managers, and cover sheets can be made to look more professional and standardized, which can help a business build its company image.

Installing Internet fax to multiple computers can improve work flow, as every user gains the ability to send and receive faxes. It simplifies the faxing process, as a single machine is needed for all types of outgoing and incoming faxes even though multiple fax numbers can certainly be used. A manager, for instance, might elect to receive his customer service team?s faxes along with private faxes. Under an Internet fax system they?ll all come to his computer, and he won?t need to run back and forth from machine to machine. Since Internet faxes still work through a standard fax number, clients that fax the company don?t see any difference, except perhaps a faster response time, which can, again, build faith in a company and help to establish credibility.

There are tangible, material reasons for a switch to an Internet fax service, and those can be even easier to comprehend. Most obviously, it uses less paper, since everything is handled electronically. There?s no risk of missing a fax (and therefore business) because a machine tray wasn?t loaded with enough paper. Paper jams as well as toner and ink issues are completely eliminated. The fax machine itself can be moved out of an office, freeing up a sometimes very significant portion of office space.

If a company still wants to have a paper record of all received faxes, it?s a simple matter to print out everything received or only those documents that require a hard copy. However, most businesses will decide to use the technology to keep its communication digital and well-catalogued. Faxes sent via Internet can be easily searched for keywords, sender, or recipient, providing for an easy, simple, and convenient way to find a particular fax.

Internet fax services are simply a better way to communicate information than their paper counterparts. The ambiguity of paper fax is removed; when a fax arrives, it?s clear who it was intended for, and fax numbers can be set up for different emails or groups of emails. With the search possibilities mentioned, businesses find that their response time to inquiries speeds up noticeably, improving sales and customer satisfaction. The services are extremely versatile as well as innovative, and can be set up in a number of ways to protect privacy and keep faxes well-organized.

Ultimately, Internet fax services provide a host of benefits over traditional fax services. The time and money benefits are significant when comparing the two options. Since the installation and maintenance of the Internet fax is quite simple when compared with paper fax machines, they?re certainly something to consider for any business manager looking to cut costs, improve efficiency, and find new, innovative technology to help their business succeed.

About the Author

Brandi Cummings is an expert in the field of virtual telecommunications. For your own 15 Day Free Trial of Internet Fax, she recommends http://www.Fax800.com, a leading provider of Internet fax technology for small businesses.

Written by: Dan on August 15, 2011.

Posted by Dan on Monday, August 15, 2011 at 10:32 am?
Filed under Fax ? Tagged with Company Image, Cover Sheets, Customer Service Team, Distinct Advantages, Electronic Faxing, Email Service, Fax Machine, Fax Machines, Fax Numbers, Incoming Faxes, internet, Internet Fax Service, Internet Fax Services, internet faxes, Learning Curve, Money, Multiple Computers, Private Faxes, Saving, Time, Time Benefits, Time Gain, Traditional Fax, Work Flow

Source: http://www.theyellowads.com/communications/saving-time-and-money-with-internet-fax

shirley maclaine cspan playlist vonage john wayne marisa miller gabrielle giffords